Privacy Policy

Last updated: 25 Aug. 2026

Libermann Junior School (“the School,” “we,” “us,” or “our”) is committed to protecting the privacy of our pupils, parents, guardians, staff, and website visitors. This Privacy Policy explains what personal information we collect, how we use it, how we protect it, and what rights you have regarding your information.

By using our website (libermannjuniorschool.com) or providing information to us through admissions, enrollment, or other school processes, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We may collect the following types of information:

From parents and guardians:

• Full name, phone number, email address, and physical address
• Relationship to the pupil
• Payment and billing information for school fees

About pupils (provided by parents/guardians during admission and enrollment):

• Full name, date of birth, and gender
• Academic records, previous school reports, and assessment results
• Medical information relevant to the child’s wellbeing and safety (e.g. allergies, conditions)
• Emergency contact details
• Photographs and videos taken during school activities and events

From website visitors:

• Information submitted through contact forms, inquiry forms, or admission inquiry forms
• Technical information such as browser type, device type, and pages visited, collected automatically through standard website analytics

2. How We Use Your Information

We use the information we collect to:

• Process admission applications and manage pupil enrollment
• Communicate with parents and guardians about school activities, performance, fees, and announcements
• Ensure the health, safety, and wellbeing of pupils while at school
• Maintain accurate academic and administrative records
• Respond to inquiries submitted through the website
• Improve our website and school communications
• Share school updates, newsletters, and event information (where you have consented to receive them)
• Comply with legal, regulatory, or safeguarding obligations

3. Photographs and Media

The School may take photographs and videos of pupils during lessons, events, and extracurricular activities for use on our website, social media pages, or printed materials to celebrate school life and promote the School. If you do not want your child’s image used in this way, please notify the School administration in writing, and we will respect your request.

4. Sharing of Information

We do not sell or rent personal information to third parties. We may share information only in the following circumstances:

• With teachers and school staff who need the information to carry out their duties
• With relevant education authorities or regulatory bodies where required by law
• With medical professionals or emergency services in the event of a health or safety emergency
• With service providers who support school operations (e.g. school management software, payment processors), under appropriate confidentiality obligations
• Where required by law, court order, or to protect the rights, safety, or property of the School, pupils, or others

5. Data Storage and Security

We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, loss, misuse, or alteration. Pupil and family records are stored securely and access is limited to authorized staff who require it for legitimate school purposes.

While we strive to protect your information, no method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, including for as long as a pupil is enrolled at the School, and thereafter for a reasonable period to meet legal, academic reference, or record-keeping requirements.

7. Your Rights

Parents and guardians have the right to:

• Request access to the personal information we hold about their child or themselves
• Request correction of inaccurate or incomplete information
• Withdraw consent for non-essential communications (e.g. newsletters) or use of images, where applicable
• Ask questions about how their information is used

To exercise any of these rights, please contact the School administration using the details below.

8. Cookies

Our website may use cookies or similar technologies to improve user experience and understand how visitors use our Site. You can control or disable cookies through your browser settings; however, some parts of the Site may not function properly if you do so.

9. Third-Party Links

Our website may contain links to third-party websites. This Privacy Policy applies only to our website, and we are not responsible for the privacy practices of any third-party sites you may visit.

10. Children’s Privacy

We understand the sensitivity of information relating to children. Personal information about pupils is provided to us by parents or guardians and is used solely for legitimate educational, administrative, and safeguarding purposes described in this policy.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any changes will be posted on this page with a revised “Last updated” date. We encourage you to review this page periodically.

12. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact us:

Libermann Junior School Namugongo, Uganda

Email: libermannschoolug@gmail.com

Phone: +256 757144796

Website: libermannjuniorschool.com